Invoice tracking template
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Download our free invoice tracking templates & get your payments organized!
Or start to send unlimited invoices and accept online payments with vcita (Try 14 days free trial)
It is necessary for businesses to keep track of their invoices and billings. This will aid them in understanding the status of received payments, have detailed information of all invoices, and know when an invoice is past due.
What can is it an invoice tracking template?
An invoice tracking template is an Excel template that is used to keep track of invoices with respect to their status: paid or not. It is a customizable spreadsheet that can be used to keep track of all your clients and their invoices. It can also be used to generate a customized invoice to each customer.
For full list of blank invoice templates click here
What does the template contain?
The template consists of two worksheets:
The customer worksheet is used for keeping all the details of all your customers. It has eight (8) columns, each for different information about each customer.
• Column A – Customer Name
• Column B – Customer ID
• Column C – Contact Person’s Name
• Column D – Full company name
• Column E – Company Street Name and Number
• Column F – Company Town and Postal code
• Column G – Customer’s Phone Number
• Column H – Fax line
All templates come in Excel and Word fomat
The invoice sheet contains detailed information of every invoice. This is where the details of every invoice is recorded.
It contains fields for the necessary information that every invoice should have:
1. Invoice Date – Date of creating invoice.
2. Invoice Number – A number to identify each invoice.
3. Customer Name – Name of Customer/business
4. Due Date – The date the payment is due.
5. Amount Due – Total amount that should be paid by the client.
6. Total Paid – What was paid.
7. Age – This is the total number of days the client’s payment is past due, this is automatically calculated by the sheet based on the current date.
8. Outstanding – Amount left to be paid by the client, this is automatically calculated by the sheet and it is gotten by subtracting the total paid from the amount due.
9. Status – This indicates the type of payment made; draft, sent, partial, paid or closed. The options have been programmed into each cell and the right option can be selected from the dropdown list.
How to use the invoice tracking template
The following are guidelines on how to use the Invoice tracking template:
1. Input the required customer details in the Customer worksheet.
2. Customise the heading of the invoice by replacing the Company Name and contact details with yours
3. Clear the sample data in the columns except for the age and outstanding columns so as not to delete the formulas they contain.
4. Enter the details of each invoice on each row.
The filter capability of Excel can be used on the invoice sheet to determine which invoice to display; an individual customer or all customers.
By choosing all customers, all the customers whose details you have entered in the customers sheet and whose invoice details you have also inputted in the invoice sheet will be displayed.
For every invoice whose status is paid, that row greys out and while the others are visible.
To sort the invoices by either of the columns simply click on the dropdown button on the column you would like to use and sort either alphabetically, in descending or ascending order or as desired.
With this functionality you can choose to select only the invoice of a particular client, print the worksheet to a PDF and send to the clients as his statement.
The aging summary part automatically calculates the aging report based on the selected invoices.
1. How do you keep track of invoices in small businesses?
2. How to Use Excel to Manage and track Invoices?
3. How to create an invoice report in excel?
4. Is the invoice number the tracking number?
5. How do you keep outstanding or create an aging report in Excel?
6. Is invoice number and order number the same?
7. Is invoice and receipt number the same?
8. What is PO invoice and non-PO invoice?
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